By Robbie Lee | March 19, 2015
One of the most important parts of a content collaboration tool is its ability to connect people and content. With Atlassian Confluence, you can:
Although collaboration of this sort begins with an email notification, all content lives within Confluence.
As a logged-in user, you can share pages with internal or external users, including anonymous viewers.
In order for anonymous users to view shared content, an administrator must grant them access.
Share AttachmentsConfluence 5.7 introduces the ability to share attachments (PDFs, Office documents, images). Logged-in users can share this type of content with users and anonymous viewers.
When you add a comment, the author and all watchers receive an email notification. To target a specific user, include an @mention in your comment.
Comment on the Page
Confluence 5.7 introduces the ability to add in-line comments. When highlighting regular text, an icon () appears at the beginning. After adding your comment, Confluence highlights the commented text.
Deleting Commented Text
If you delete commented text, the comment does not persist; Confluence stores it with the previous page version.
All versions of Confluence support commenting at the bottom of the page.
Theme Press Site
If using Theme Press, your designer may have hidden the commenting features available at the bottom of the page.
Comment on an AttachmentAlso new to 5.7 is commenting on attachments (images, PDFs, Office documents). When you insert this type of file on a page, a preview image appears. Clicking this image causes the previewer to open. From here you can add comments.
Updating Commented Attachments
When you replace a commented attachment, the comment does not persist; Confluence stores it with the previous file version.
Confluence provides various ways to track content changes. You can:
You can keep an eye on specific pages and blog posts. You can also watch all content in a space. As a watcher, you receive emails related to new, updated or deleted:
- blog posts
When do I receive an email?
If your mail server is functioning properly, you will receive an email after a user performs an action.
You can view a list of watches and remove any unwanted pages or spaces.Additionally, space administrators can view, add and remove watchers.
Another method of tracking content is to follow user activity. Confluence uses the term "network" in relation to following users. Think of this action as creating your own social network within the site.
Depending on your settings, you may receive an email when the user adds, updates or deletes:
- blog posts
You also receive notifications when followed users update their status.
Subscribe to Updates
Aside from watching content and following users, you can subscribe to (1) daily updates, (2) all blog posts and (3) recommended updates.
The daily report summarizes changes for every page you have permission to view. When you subscribe to all blog posts, you receive an email notification for each new post. For recommended pages, Confluence emails a list of pages and blog posts relevant to you.
How does Confluence determine relevant pages to recommend?
Confluence bases its recommendations on recent page additions, likes and comments.